Photography Sample & Asset Coordinator

The Photography Sample & Asset Coordinator is a critical member of the Creative Operations team, responsible for the meticulous management and flow of all product sample inventory supporting omni-channel creative content production. This role ensures that all photography samples are accurately received, inventoried, tracked, prepared, and transferred to various photo shoot locations (on-site, off-site, and external vendors), and subsequently managed through their return, care, and final disposition. The Coordinator is key to maintaining an organized and efficient photography sample pipeline, directly impacting the timely and effective execution of all creative initiatives across web, catalog, social, and other marketing channels.

Work Environment:

At Duluth Trading Company, we value face-to-face interactions that foster our culture of learning, creativity, and teamwork. The role is based at our headquarters near Madison, WI. You will work in the office Monday through Thursday, with the option to work from home on Fridays if you prefer.

What You’ll Do: Sample Receiving & Intake:

• Sample Receiving & Intake:
• Serve as the primary point of contact for all carryover and incoming photography samples needed for the Product Team & Photography/Video Productions.
• Receive, unbox, check into product management software, and meticulously inspect all incoming product units against packing lists and product manifests.
• Identify and report any discrepancies, damages, or missing items to relevant internal teams (e.g., Product, QA, Production).
• Inventory Management & Tracking:
• Perform accurate and timely check-in of all product samples into the designated inventory management system (e.g., Centric PLM, Shotflow, ERP, DAM, Google and Lucid).
• Assign unique identifiers (e.g., barcodes, tags) to each sample unit for comprehensive tracking.
• Maintain real-time inventory accuracy, ensuring system data reflects physical stock levels.
• Generate and analyze inventory reports as needed to monitor sample status and location.
• Product Preparation:
• Execute product prep tasks as required, which may include steaming, ironing, tagging, assembling, or minor repairs to ensure products are photo-ready.
• Coordinate with stylists or creative teams for specialized preparation needs.
• Transfer & Logistics:
• Coordinate the transfer of product samples to various photo shoot locations (in-house studios, external vendor studios, on-location shoots) based on shoot schedules and creative briefs.
• Pack samples securely and efficiently, ensuring proper protection during transit.
• Manage shipping logistics, including packaging, labeling, and coordination with shipping carriers.
• Verify outgoing shipments for accuracy against shoot manifests.
• Sample Return & Post-Shoot Management:
• Receive and log returned product samples from shoots, verifying against outgoing manifests.
• Inspect returned items for damage, wear, or missing components.
• Execute the laundering, cleaning, or re-prepping of samples as necessary to maintain quality or prepare for future use.
• Coordinate with external cleaning services for specialized care as needed.
• Sample Purge & Disposition:
• Manage the end-of-life cycle for product samples, including determining when items are no longer needed for creative purposes.
• Implement and execute sample purge processes, coordinating with relevant departments for disposal or return to inventory.
• Maintain accurate records of all disposed or returned samples.
• Collaboration & Communication:
• Act as a central liaison between the Photo Studio, Creative Team, Product, Sourcing, Merchandising, Inventory Control, and external vendors regarding product sample availability and status.
• Communicate proactively about sample issues, delays, or needs that could impact shoot schedules.
• Participate in production meetings to understand upcoming sample requirements and plan logistics accordingly.
• Process Improvement:
• Continuously identify opportunities to optimize sample management workflows, improve efficiency, and reduce loss or damage.
• Develop and document standard operating procedures (SOPs) for all aspects of sample inventory management.

What We’re Looking For:

• High School Diploma or GED required.
• 2+ years of experience in inventory management, logistics, production coordination, or a similar role, preferably within a retail, e-commerce, photo studio, or creative environment.
• Proficiency with inventory management systems, databases, or digital asset management (DAM) platforms.
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize tasks, manage multiple projects simultaneously, and work effectively under deadlines in a fast-paced environment.
• Proactive problem-solver with a strong sense of ownership.
• Physical ability to lift and move boxes/products (up to 50 lbs), stand for extended periods, and navigate studio environments.
• Experience with basic garment care (steaming, ironing) a plus.
• Familiarity with retail product categories (e.g., apparel, footwear, accessories) is beneficial.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) a plus.
• Proficiency in Google Platform (Drive, Docs, Sheets, etc) required.
• Authorization to work in the United States without sponsorship. 

Duluth Headquarters Benefits and Perks

Our pursuit of a better way isn't just about our products—it's about our people too.  That's why our Dam Good Crew enjoys a comprehensive benefits package, designed to support their well-being and success.

• Multiple Medical plan options 

• Dental & Vision plans 

• Medical and Dependent Care Flexible Spending Accounts 

• Health Savings Account including company contributions  

• Company paid Life Insurance and AD&D

• Company paid Short-Term Disability

• Other various voluntary benefits including: Accident, Critical Illness, Hospital Indemnity, Long-Term Disability and Supplemental Life Insurance

• 401(k) Employer Match

• Employee Stock Purchase Plan to purchase Duluth Trading Co. stock at a discount 

• 12 weeks of Parental Leave at 100% pay 

• Paid holidays: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day

• Generous Paid Time Off plan

• Daily pay available  

• 40% Employee Discount 

• Flexible Fridays 

• Onsite fitness center

Position Compensation Outline 

Compensation Range: $23.00 - $28.80/hour

Compensation listed is for the full-time position at this specific location and is based on several factors, including experience, and qualifications. Benefits and perks may have eligibility requirements and are subject to change.

#LIONSITE

The responsibilities outlined in this position description are a guideline for the general duties of the position and are not exhaustive of all duties inherent in the job. Duluth Trading Company is an Equal Opportunity Employer. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Started in 1989, Duluth Trading Company exists to enable hard-working individuals to take on life with their own two hands. Folks that revel in doing it the hard way and celebrate finding a better way. We seek talented individuals who share these beliefs and are excited to further the Duluth Trading legacy with a digital-first mindset, always moving forward and always innovating.

From ingenious Duluth workwear, to comfortably capable Buck Naked Underwear, to outside-embracing AKHG, it’s all about the innovative gear and gadgets that equip customers for a more hands-on way of life.

Top-notch quality, immersive storytelling, outstanding customer service, and the shared belief that the go-all-in-and-dig-deep spirit exists with everyone are what sets Duluth Trading Co. apart. We seek talented folks looking to be part of a can-do team that’s hellbent on helping the world to gear up, get its hands dirty, and do.